How Many Procurement Templates Does a Company Need?

One company I know of has only a single procurement template that covers purchase of “all works, products, and services.”

Another company has a different template (in both one-off and master versions) for purchase of each of the following:

  • Professional services (in other words, consulting)
  • Other services (such as catering and cleaning)
  • Software (without related services)
  • Software (with related services)
  • Technology equipment
  • Other equipment
  • Commodities (for example, office supplies)

Where does your company fall on the spectrum from minimalist to exhaustive? And why? Sorry to be asking such a basic question, but I haven’t had much of a chance to see the procurement forest, what with my focus on individual template trees.

I could probably cover all permutations in a single Contract Express automated template. But for this exercise, let’s assume we’re in a Word-template world.

About the author

Ken Adams is the leading authority on how to say clearly whatever you want to say in a contract. He’s author of A Manual of Style for Contract Drafting, and he offers online and in-person training around the world. He’s also chief content officer of LegalSifter, Inc., a company that combines artificial intelligence and expertise to assist with review of contracts.