The Case of the Elusive “Inclusion Rider”

During the Academy Awards show last Sunday, the “Best Actress” winner Frances McDormand unleashed on the world the phrase “inclusion rider.” That prompted a tsunami of chatter on the subject, including this by the Washington Post and this by Vanity Fair.

But I was interested in the rider itself, not explanations. So I asked around, and I asked on Twitter, but no one had a copy. I emailed one of the people responsible, Kalpana Kotagal, a civil-rights employment lawyer at Cohen Milstein, but I didn’t hear back.

I ended up having an exchange on Twitter with the Annenberg Inclusion Initiative (@inclusionists), a think tank at the University of Southern California. One of the people behind it is communications professor Stacy Smith, the other person responsible for the inclusion rider. What they told me was puzzling. They said “Lots of folks have the language,” that it’s available for industry use, and anyone who wants a copy can ask for it by emailing them, but they were unwilling to send me a copy. If they’re so keen to have the entertainment industry adopt this approach, and if they’re sending copies of the rider to “lots of folks,” why not send it to me?

The answer is to be found in this article by entertainment lawyer Jonathan Handel in The Hollywood Reporter. Here’s the relevant bit:

Smith first introduced the idea in a 2014 Hollywood Reporter guest column, but it lay mostly dormant until this year’s Oscar night. The media scholar says she’s not aware of any actors having used the rider, and entertainment attorneys say they’re unfamiliar with it. “Seen none. Have none,” says a top talent lawyer.

Yet Smith and Kotagal aren’t sharing the clauses they’ve crafted. “The language is for attorneys, actors and content creators — we don’t give it out,” says a colleague of Smith’s. “We want to avoid public negotiation,” says Kotagal, but the Washington-based attorney may also see secrecy as a ticket to Hollywood legal work. “Civil rights lawyers have a right to make money,” she notes.

So much for “lots of folks.”

I see two problems with Smith and Kotagal’s approach. First, it’s at odds with the way people create contracts in the information age. Once deal language starts being used, it starts being copied. Anyone who prepares distinctive contract language can claim copyright protection, but all that’s required to avoid a claim of copyright violation is to copy the idea without copying too much of the wording. (See my 2006 article on the subject.)

So it’s perhaps naive to think you can build a revenue stream by keeping contract language close to your chest. Instead, you get business through your expertise. Marty Lipton’s highly lucrative poison-pill legal work wasn’t based on his having access to the relevant Word templates—the documents in question quickly became public. Instead, clients sought him out for his expertise.

And second, there would seem to be a conflict between advocating that the industry adopt inclusion riders and wanting to limit distribution of inclusion-rider text. Getting the text out there might help prevent the inclusion rider from disappearing from discussion as rapidly as it arrived.

By the way, I have no reason to think that Smith and Kotagal’s inclusion rider is a model of contract drafting. In our Twitter exchange, @inclusionists said, “We had a civil rights attorney and expert on hiring and discrimination craft the language. Then, it was vetted by multiple entertainment attorneys and business affairs folks.” But what seems to be missing is any input from a contract-drafting specialist.

 

About the author

Ken Adams is the leading authority on how to say clearly whatever you want to say in a contract. He’s author of A Manual of Style for Contract Drafting, and he offers online and in-person training around the world. He’s also chief content officer of LegalSifter, Inc., a company that combines artificial intelligence and expertise to assist with review of contracts.